GDPR Disclaimer for FolCon Registration

By registering for FolCon, you consent to the processing of your personal data as described below:

Personal Data Collected

In order to register for and participate in FolCon, we collect the following personal data:

  • Name
  • Email address
  • Phone number
  • Other, optional information (such as special needs)

The provision of special needs information is optional, and you are not required to provide this unless relevant to your participation in the event.

Purpose of Data Processing

The personal data we collect will be used exclusively for the following purposes:

  • Communicating with you regarding event logistics, organizational updates, and information related to your participation.
  • Evidence of your payment for the event and your entries to specific workshops.
  • Taking photographs and videos during the event for documentation and promotional purposes (e.g., on our website and social media).

Photography and Media Consent

During FolCon, a photographer will be taking pictures and videos. If you prefer not to be photographed directly, you can wear a badge to indicate this preference. We will make reasonable efforts to respect your wish and avoid capturing your image. However, in group settings, it may be unavoidable that you appear in the background or in collective photographs. By registering, you consent to the use of your image for promotional and documentation purposes.

Data Retention

We will retain your personal data for the duration of FolCon and any necessary follow-up communications related to the event. You will have the option to withdraw your data from our records after the event by sending us an email. After the event, your personal data will be stored for no longer than necessary for the purposes outlined above.

Data Security

Your personal data will be stored securely on a web server with appropriate measures in place to protect against unauthorized access, alteration, or disclosure.

Third-Party Sharing

We do not share your personal data with any third parties, except where necessary for the event’s organization (e.g., payment processing). We do not share your data for marketing or other external purposes.

Your Rights

You have the following rights regarding your personal data:

  • Right of access: You can request a copy of your personal data.
  • Right to rectification: You can request correction of any inaccuracies in your data.
  • Right to erasure: You can request the deletion of your data after the event.
  • Right to object: You can withdraw your consent at any time for the processing of your data.
  • Right to data portability: You can request that we transfer your data to another organization if applicable.

If you wish to exercise any of these rights or have any concerns about your data, please contact us. By completing the registration process, you acknowledge that you have read and understood this GDPR disclaimer and consent to the processing of your personal data for the purposes outlined above.